Personal AI assistant · Veteran Business Community

Personal AI assistant

One of the most useful parts of my day is to close out each evening by recording anything I need to remember going forward, and planning the next day.

I created an AI assistant that I communicate with through Chat GPT. It has a ledger of everything I am working on, all of the tasks that need to get done and access to my calendar to time block for me, and present me with my ever growing to do list.

The coolest part of the system is how my cofounder and I communicate when we have tasks from each other, keeping Cheyenne and me on the same page.

We were starting to get in a habit of handing each other verbal post-it notes (in passing things like, can you send me the XYZ file when you get a chance). This became a huge problem of both of us forgetting things.

The solution was using our AI assistants to add to each others' list.

If Cheyenne needs me to print posters for an upcoming box, she can tell her assistant to add it to my list. I can do the same for something I need her to handle.

When I do my closeout, my assistant pulls up my tasks, including anything she’s assigned me. We go through what got done, what’s still open, and what needs to happen tomorrow. I can also mention something we talked about that never made it onto the list.

The setup is basically a shared business task list with a separate assistant for each of us. We keep our own conversations, personal tasks, and routines.

That’s made the closeout more useful for me. Along with getting the day out of my head, it gives me a regular place to catch requests from her and make sure unfinished work carries forward.

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Personal AI assistant