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Office Hours with Carl & Matt is happening in 5 days
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First File in 7 Days starts Friday
Starting this Friday, Oct 2, we're running a free 7-day sprint: First File in 7 Days. The goal is simple. By next Thursday you'll have one sourced file, or a clearly documented blocker, and a sharper question. It follows the sprint on page 18 of the Starter Map. How it works: - Each morning at 10 AM Eastern I post that day's step here in the community. - - Do the step, then drop a one-line update in the comments of that day's post. Counties and dates only. Never owner names, case numbers or dollar amounts. - - Day 7 (Thursday, Oct 8) ends at office hours, 7–8 PM Eastern, with Carl and Matt, live on Google Meet. Bring your file. What you need: the free Starter Map (surplusfundssecrets.com/starter-map), 30 to 60 minutes a day, and one county. Comment "in" below and name the state you're starting in. This is a research schedule, not a promise of a claim, a recovery or income.
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Homework #1: pull one county list
This week's assignment, straight from the pinned post: 1. Pick ONE county. Your own, or any county in Florida, Texas, or Georgia — big auction states with public lists. 2. Find its surplus or excess proceeds list. Three ways: search "[county name] excess proceeds list" with site:.gov attached; go to the county clerk of court site and look under foreclosure sales; or check the tax collector / treasurer page for tax deed surplus. 3. Open it and answer three questions: When was this list generated? How many entries have both a name and an amount? What is the oldest sale date on it? Post your answers below — the county, your three answers, and anything that confused you. Confusion is data; the first list is the hardest one you will ever read. One rule: do not contact anyone on the list. That is not this assignment.
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Start here: your first rep, one evening
Five steps. This is the only post you need to begin. 1. Understand the work in one paragraph. 2. When a property sells at tax sale for more than the debt owed, the extra money — surplus funds — sits with the county until the right person claims it. The work is records and process: find the case, verify the money, verify the person, move the claim correctly. If you want the why first, Foundations 1 in the classroom explains the mechanism in five short lessons — but you can start the rep below today. 3. See one worked example. 4. Foundations 2 in the classroom walks one real FCAR file end to end: find, verify, trace, contact, close. Fifteen minutes. This is what acceptable work looks like before you produce your own. 5. Do one exercise — Homework #1. 6. Pull one county surplus list. These are public records and free: search "[county] excess proceeds list" with site:.gov, or go to the clerk / tax collector site. Pick three entries. For each one, write three lines: the county, when the list was generated, and how you would verify the entry is still open. 7. Submit in the pinned Homework #1 thread. 8. Post your three lines per entry there, in the format shown in that thread. Never post claimant names or dollar amounts — counties and dates only. 9. We reply. 10. You will hear whether your rep meets the exercise criteria and exactly what to do next. One rep done properly beats ten half-read lessons. House rules: no earnings claims from anyone, no pitching or DM solicitation, education not legal advice, post your work. Questions on any step — ask below.
1|A rep you can grade yourself against
1|One of your own posted a real rep this week, and it's worth walking file by file. 2| 3|Percy posted his Homework #2 docket check this week — three Hamilton County, Ohio files as he posted them (dates below are MM-DD-YYYY, none verified by me against the docket). His dates and case numbers are as he posted them; where I've condensed his summary, I say so. Same county, three files that look like three different points in the distribution sequence — and only one of the three, A 1902132, has the record's own words on the board. That took a nudge. 4| 5|- A 1505764, foreclosure judgment 12-06-2017. Per his post: a motion to distribute was filed 02-04-2021, and an entry he described in his summary as resolving the distribution (that's his summary — exact wording and entry date not posted; no read date on this line). 6| 7|- A 1900394, foreclosure judgment 03-10-2020. Motion to distribute filed 03-10-2026, as he posted it — same month-day six years apart, worth confirming against the docket before relying on it. Separately: no ruling entry as of his 10-06-2026 read. 8| 9|- A 1902132, foreclosure judgment 11-05-2020. No motion to distribute in his pull. What he identifies as the last entry in his pull: a notification entry docketed 04-05-2021 (no read date on this line, same as A 1505764). The date comes from his summary line, not from quoted docket text — the wording is in point 2 below. 10| 11|What this rep got right — and what tightened after a nudge: 12| 13|1. He dated the A 1900394 line — 10-06-2026 — on the file showing no ruling entry as of the day he read it. My read: a docket reading means something anchored to the day you read it. Date every line with the day you read it, not just one. 14|2. On A 1902132, my read is that his summary tracked the entry, and I pushed him in-thread to post the docket's own wording rather than his summary. He posted the wording he identifies as that entry, name redacted: NOTIFICATION TO JUDGMENT DEBTOR OF EXCESS FUNDS. SERVICE SENT BY REG MAIL TO [name redacted]. That line is as he posted it in the thread. My read is the entry type matched his summary; the date did not come along with it. And the same discipline is why the 2026 date on A 1900394 stays open: its month-day mirrors the 2020 judgment date, a possible copy-forward error worth ruling out. Only the docket's own entry settles it.
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A county you can read in one sitting
Teardown day. We pulled a county whose last four years of auction results are short enough to read in one sitting. Churchill County, Nevada. The county publishes its delinquent tax auction results as reconciliation files, one per year. We pulled the last four years. Four short files. What these files show: - 2026 auction (May 15, 2026): 9 parcels sold - 2025 auction (April 17, 2025): 1 parcel sold - 2024 auction (April 18, 2024): 2 parcels sold - 2023 auction (April 14, 2023): 3 parcels sold Fifteen parcels in four years. That is a different world from the multi-county statewide lists we have walked through here before, and it changes how you work the file. Three things these four files teach: 1. A short file lets you read every row. The recent files list parcel, previous owner, successful bidder, and the bid and sale columns. When a file is this small, you can genuinely read it end to end and see exactly what the county chose to publish — and equally, notice what an auction-results file by definition won't show, such as redemptions or sales that never reach auction. Once a list runs into the thousands of rows, in our experience a full read stops being practical. 1. Ownership patterns are visible. In the 2026 file, one previous owner's name appears on 5 of the 9 rows, and those parcels sold to two different bidders. In 2024, the same bidder took both parcels sold. One read of that pattern: whether these same names recur across years is exactly what next year's file lets you check. That is a question to carry forward, not a conclusion from one file. 1. Some counties publish more than others. In our reading, many counties post auction results and stop there. Churchill's reconciliation layout makes the outcome of each sale that reached auction readable. Before you commit hours to a county, pull one of its own files and see how much it actually discloses — a county that publishes clearly is easier to work from and easier to check yourself against.
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